Welcome to the Mad March Hare Team
The team who pull together this event are all volunteers from a wide range of backgrounds, but all have one thing in common, the passion to deliver a fun event that raises essential funds for Breast Cancer Now.
No matter what your skills there’s a place for you in our team. Everyone has roles including Event Manager, Volunteer Manager, Treasurer, Secretary, Media and Sponsorship Coordinators to name a few. Also, we all chip in to cover the many tasks that need to be completed in the run up to the event and to fundraise throughout the year to help cover the cost of the Mad March Hare.
We’ve seen the team change and grow each year, but with so much to do we have room for more so if you have a little time to spare each month you would be most welcome.
Volunteering on the Organising Team
On a normal year we need up to 100 volunteers to make our event a success; we just can’t run without their support.
We are only offering a Virtual Event this year but we would be pleased to hear from you if you’re interested in joining our Organising Team. You would be helping for this year but also involved in planning future events.
The organising team have a range of responsibilities, managing the event, coordinating volunteers and our merchandise, also running our team meetings and accounts.
If you feel you have a skill and some time to commit to supporting the Mad March Hare or you would like to discuss how you can be part of our team please contact Margaret Nicholson on 0845 680 80640 or email firstname.lastname@example.org or drop us an email via our Contact Form.
We look forward to hearing from you.
What do we all do?
There are many things that need to be done every year in order to make the event as good as it can be. Some of the roles we undertake are set out below:
The chairperson supports the team across all activities, providing management, communication and organisational expertise. Leading team meetings, this role has overarching authority on all aspects of Mad March Hare and has close links with our sponsors and supporters. The chairperson is also the main contact with our chosen charity, Breast Cancer Now.
The Secretary maintains the team’s project plan throughout the year, helping to coordinate activities and ensuring that everything runs to plan. This post holder coordinates meetings, producing papers and taking notes of key decisions and actions.
The Treasurer manages all money-related activities, reconciling monthly bank statements, receiving cash, cheques and other payments, and liaising closely with Breast Cancer Now. The post holder provides financial reports for the team and liaises with other team members in relation to sponsorship, registrations and merchandise.
The Website Manager manages and maintains the Mad March Hare website, ensuring that it is up-to-date, robust and safe to use. As well as being a tool to promote Mad March Hare throughout the year, the website is able to receive and process online registrations.
The Media and Promotions Coordinator builds and maintains close relationships with our media contacts and promotion outlets via regular press releases and ad hoc communication. The post holder works closely with the Website Manager to finalise relevant content for the site and identifies opportunities to increase promotion of the event.
The Administrator provides support to the team and the event itself, including the receipt and processing of postal and online entries, maintaining the database of entrants and posting out pre-event packs. The post holder works closely with the Treasurer to receive and record sponsorship income and communicates directly with entrants.
The Merchandise Coordinator leads on the sourcing, purchasing and retailing of Mad March Hare merchandise, identifying and liaising with suppliers, and coordinating the sale of merchandise pre-event and on the day. The post holder works closely with the Website Manager with regards to online sales.
During a normal year, Goody Bag Coordinator sources and procures goody bags and their contents, liaising with supporters and sponsors with regards to promotional materials and items. The post holder leads on logistical matters relating to the goody bags, including packing and transportation to the event on the day.
The Event Manager takes overall management of the Mad March Hare event, from planning the routes, signage, liaising with the host organisation (currently Lydiard Park Academy), developing and maintaining robust procedures and protocols including health and safety, and liaising with other team members and other stakeholders to ensure the smooth running of the event.
There’s a lot to do and often it’s all hands to the pumps but that’s what makes Mad March Hare what it is!